Choosing a Meeting Room Table and Chairs

meeting room table and chairs

Choosing a Meeting Room Table and Chairs

|September 13, 2023 | News

When selecting meeting room table and chairs, look for one that offers a balance of contemporary style and functionality. Boat-shaped conference tables are great for creating clear sight lines for all meeting attendees and the curved edges offer a sense of spaciousness to your office space.

Also consider the spacing between seating, with social distancing on the rise, having ample personal space is important for encouraging participation.

meeting room table and chairs

meeting room table and chairs

Seating Capacity

The seating capacity of a meeting table is an important consideration when choosing the right size for your conference room. The ideal seat spacing between participants is 30 – 36 inches, giving everyone enough space to comfortably work and move around the table. It’s also important to consider the height of each chair to ensure that people won’t be hitting their knees or bumping into each other while they are in the room.

There are many different shapes of conference tables to choose from including square, rectangle, boat-shaped and racetrack shaped. Each style of table offers a unique set of benefits for businesses looking to maximize seating in their conference rooms. For example, racetrack shaped conference tables offer a slightly increased seating capacity by extending the length of the table. This allows for a wider tabletop to accommodate more seats without the need to add another table or chairs.

When choosing the shape of your conference room table, it is important to take into account the amount of space you have available in your meeting room as well as your budget. If you have a limited amount of space, you may need to opt for a shorter conference table that is still just as functional as a larger model. However, if you are working with a more expansive room, you can find a large conference table that will give each participant plenty of room to move and get comfortable during your meetings.

In addition to determining the size of your conference table, it is also helpful to look at what other equipment you will be using in your meeting room. If you plan on hosting video conferences or visual presentations, you will want to make sure that there is ample room for the presenter and the attendees. You will also want to consider any additional seating that you may need for your conference room such as extra chairs, lecterns or microphones.

When it comes to the type of conference table legs, you will have several options to choose from as well. Pedestal legs are a great option for rectangular and oval shaped conference tables as they provide a sleek and contemporary design while allowing for easy leg movement. Other types of meeting table legs include the pillar, drum and box style leg. Each type of table leg provides a unique set of advantages depending on the shape of your table and the overall design of your office space.


Whether you run a large global corporation that huddles employees across many conference rooms or work for a smaller regional firm, you need conference room tables and chairs that can endure countless strategy sessions. AJ Products makes it easy to buy a conference table and chair set that can serve your company for years. We offer a wide selection of sizes and styles to suit virtually any space. Our tables are made from high-quality materials that can withstand the rigors of everyday use. Plus, the majority of our tables feature a protective veneer that keeps them looking good long after your colleagues have pushed their way around the table several times.

When it comes to meeting room furniture, the most important thing is that your team feels comfortable in their surroundings. When the chairs or table are too small, it can create an uncomfortable environment that saps the energy of your staff. Conversely, the conference room table may be too big and require that attendees stretch to see the screen or their peers’ faces, reducing collaboration and the ability to generate ideas.

A scalable conference table allows you to add or subtract seats at the head or foot of the table without having to replace the entire table. These movable conference tables are ideal for organizations that frequently host meetings with different stakeholders. They also allow you to adjust the length of the table for optimal efficiency.

The shape of the conference room table is also an important factor to consider. Round conference room tables are often used for brainstorming sessions because they foster a sense of community and make participants feel equal. On the other hand, square or rectangular conference tables may be more suitable for some spaces and can promote a more hierarchical structure where there is a designated person in charge.

Another consideration is the material and finish of your conference table and chairs. For example, mesh back conference chairs provide breathability and are especially suited for long meetings because they allow heat to escape during lengthy sessions. Leather conference chairs, on the other hand, can get warm quickly and may require a cooling system to maintain comfort for long meetings.

Style & Design

If you want to create an inviting environment where everyone can work comfortably, a stylish conference table is the best solution. A modern meeting table is a good choice because it’s easy to clean and complements any office décor. It also has a variety of colors and designs to choose from so you can find the right one for your company’s needs.

The shape of the meeting table is another important factor to consider. While rectangular conference tables are the most common, there are many different shapes available to suit your space and style preferences. For example, a boat-shaped conference table has a wider middle and tapered ends to provide clear sight lines for participants. This is a good option for meetings where presentations are part of the agenda, as it makes it easy for attendees to see the presenter without having to strain.

You can also choose a high meeting table for those who prefer to stand during the duration of the meeting. This type of conference table is also good for collaborative projects and allows for a more flexible working environment. For those who want to remain seated during the entire meeting, there is a choice of chairs that can be used with the conference table.

When selecting a conference table, make sure it matches the rest of the furniture in the room. Using a conference table that doesn’t match the existing furniture can make the entire room look cluttered and unorganized. In addition, it’s best to avoid choosing a table with an unusual design that may not blend in with the existing décor.

The material used to make the meeting table is another important factor. You can find meeting tables made from a variety of materials, including wood, glass, and metal. Each type of material has its own benefits and drawbacks. Wood conference tables are durable and have a classic appearance that blends in naturally with traditional-style offices. Glass conference tables are sleek and modern, but they can be fragile. Metal conference tables are sturdy and can withstand the wear and tear of daily use.


There are a number of factors that must be considered when buying conference room tables. Besides the number of seats the table must be able to seat, you must also consider the aesthetics, durability, and price range. In addition, the conference seating must be comfortable as some meetings can be quite long and having uncomfortable furniture will distract your employees and clients.

The best way to determine the right conference table is by first looking at the size of your space and then your desired seat capacity. For example, if you have a small meeting space but expect to hold meetings for 10 or more people, you may want to invest in a 96-inch or larger rectangular conference table. The next step is to consider the type of finish you are looking for.

Laminate conference tables offer a sleek and modern look while still being durable and affordable. They are available in a wide variety of colors and are easy to maintain. Other material options include veneer, which offers a more polished look but can be more expensive than laminate. Solid wood conference tables are another option, but they are typically more expensive than laminate and require special assembly.

If you’re planning on growing your business, consider investing in a modular conference table that can be expanded and reconfigured as the company grows. This will save you money in the long run as you won’t have to purchase new conference table and chairs when the company expands.

The right conference room table should also allow for the inclusion of technology such as video conferences and presentations. Some conference table designs feature built-in power modules to accommodate computers, tablets, and other electronic devices. This feature makes your meetings more productive and allows you to stay up-to-date with the latest innovations in your industry.

A long meeting often requires a place to store refreshments, coffee, water, or anything else that is needed during the event. A wheeled podium like this one from Safeco Products can be easily moved from the conference table to where it is needed and can be stored when not in use.

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